release_information_faqs

信息发布F一个问s

常见问题(常见问题解答)

麻雀卫生系统
健康信息管理
信息发布

How can I get a copy of my medical records?

you must complete the form “我ndividual Request for Access to Protected Health Information” to receive a copy of your medical records. This form is available by clicking on the link above or by visiting in our office. We would be glad to fax or mail a copy to you. You must return the form by mail or in person as an original signature is required. There may be a charge for the preparation and postage of your medical record.

there is no charge if you wish to have a copy of your record supplied directly to a physician or healthcare facility. To authorize us to forward a copy of your medical record directly to a physician other than your primary care physician or the physician that ordered outpatient testing, you must complete the form “一个uthorization for Disclosure of Protected Health Information” available from our office or by clicking on the link.

供您参考:不需要授权将记录副本发送给医师,以监督您的护理,在医院,您的记录家庭医生和/或下令门诊测试的医生。你sually, this is limited to key documents in the record rather than copies of the entire record. In an emergency situation, your records can be sent to another hospital without authorization.

Can you give me my medical information over the phone?

no, we cannot. This is due to the need to protect patient confidentiality. We are not able to confirm identity over the telephone so we do not supply information over the phone. Additionally, we are not clinical personnel and cannot explain the test results.

供您参考:不需要授权将记录副本发送给医师,以监督您的护理,在医院,您的记录家庭医生和/或下令门诊测试的医生。您也许可以从与您有关系的医生那里通过电话获取此信息,并且可以在电话中确认您的身份。这取决于医师的政策,所有办公室可能并非如此。

您是否接受其他设施的传真授权或授权?

yes, we do accept faxed authorizations as long as the quality of the fax is legible. We accept authorizations from other facilities as long as they contain the basic components we require in a valid authorization. The components are:

  • patient Name
  • 出生日期
  • name of organization records requested from
  • name and address of organization or person to receive the record
  • date(s) of treatment
  • specific type of documents/reports needed
  • purpose and need for disclosure
  • dated signature of patient or patient’s representative Informational notice regarding records protected under 432 CFR Part II (Substance Abuse and Mental Health Records)
  • 我nformational notice regarding records protected under DPH rules of 1989, Public Act 174(HIV, ARC, AIDS)

供您参考:一个uthorization for release of protected health information (medical records) can be a letter as long as it contains these elements.

why do I have to sign an authorization and pay for record copies when it is my medical information?

它允许一种获得患者同意的正式方法,并且是该同意的证据。授权有几个目的:

  • 我t serves as documentation of what needs to be done and
  • of the patient's consent to do so as well as
  • 一个record of what has been released in the past.

Charges are made for record copies to help pay for record retrieval and copying. Patients have full access to their medical information at all times. The use of authorization forms and the practice of charging for copies reflect the regulatory and business aspects of this function.

供您参考:exceptions can be made for authorizations only in an emergency situation or if releasing to a physician involved in the care of the patient. The Operations Manager and/or the Department Director will address all exceptions on a case-by-case basis.

我的家庭医生会得到我的病历的副本吗?

对于住院护理:如果您的家庭医生是您在医院时的医生,则是的,因为主治医生通常会从所有报告中获得副本。主治医生是您在医院时主要负责您的护理的医生。如果您的主体医师不是您的家庭医生,则可能不会自动获得您的报告副本。主治医生可以指示将副本发送给您的家庭医生。这通常是根据具体情况解决的。

用于门诊或测试:报告的副本将发送给订购测试的医生。如果这是您的家庭医生,他/她将获得副本。如果另一位医生命令他们,您的家庭医生只有在订购医师指示发送副本的情况下才能获得副本。

供您参考:your family physician can call us for copies of reports in your medical record as needed. An authorization is not required as long as that is your physician of record. If you are seeing a new physician for the first time, we may require authorization from you to confirm that it is acceptable to send copies. This is required to protect patient confidentiality.

Can a parent or legal guardian sign a release for records for a patient that is 18 years old?

no. The age of the majority in Michigan is 18. Therefore, in order to make the release valid, the patient would have to sign for himself/herself

Can you fax my medical information?

medical records are only faxed for immediate patient care purposes to a physician’s office or healthcare facility. It is not necessary that the patient is in the office when the fax is received, only that an appointment is scheduled for some time that day or the next. Otherwise, copies of medical records will be mailed or held for pickup. Faxing is a higher-risk method of transmitting patient information and will only be used for patient care purposes. Fax copies are often of poor quality. It is best to request records far enough in advance so they can be mailed. Records more than two years old are stored at an off-site facility and will take several days for retrieval.

does my authorization for release of information have to be notarized?

Generally, we do not require notarization, just a signature comparison and check of identification. We may require notarization when we are not otherwise able to confirm your signature or if there is any legal indication that a notarized signature is required.

有人可以为我接我的病历吗?

yes, but only if the signed authorization form specifies that they may be released to that person. If there is a chance that someone else might pick them up for you, list them as the receiving party, along with yourself, on the authorization. See the question, “How can I get a copy of my medical records?”, for more details.

供您参考:我f the person picking up your medical records was not listed in the original authorization, provide an addendum (letter) with the date and your signature authorizing the designated person to pick up the records. If we can confirm your signature and the identity of the receiving individual, we will release your records to that person.

我的配偶可以得到我的病历吗?

no, only if they have an authorization, signed by you or your legal representative, that specifies that your medical records may be released to that particular individual. Medical records will not be released without authorization except for continued patient care directly to a physician’s office or healthcare facility or in the event of a medical emergency.

供您参考:一个spouse may request that medical records be sent to an insurance company to resolve a billing problem and we will do so, however, the spouse will not see the records and will not be provided copies.

我如何找到我的血型?

出生时,您的血型可能已经测试或可能未接受测试。唯一知道的方法是让我们在您出生在麻雀医院或圣劳伦斯医院的出生记录中。万博游戏怎么进入所有超过两年的记录都存储在一个异地设施中,因此需要几天才能检索和审查它们。如果您不是在这里出生的,则您的血型可能不会进行测试,除非您进行了大型手术,但可能需要输血。您有必要完成我们办公室提供的“个人访问受保护健康信息的个人请求”的表格。请参阅问:“我如何获得医疗记录的副本?”更多细节。

供您参考:联系您出生的医院(如果不是此处)和/或分娩的医生。他们可能将其存档。如果没有,请要求您的家庭医生订单进行测试。

How do I get a copy of my birth certificate or paternity papers?

出生记录and Paternity papers are filed with the county in which you were born and the state in which you were born. Copies of these documents may be obtained from the County Clerk's office or the State Registrar where you were born. The hospital is not allowed to release copies of birth certificates and a copy is not maintained in the medical record.

How can I get a correction to an error on a birth certificate or paternity papers?

we can only make corrections to very recent birth certificates and paternity papers prepared by our staff. This is determined on a case-by-case basis. You must contact the State Registrar to make corrections to older documents.

How can I get a copy of a death certificate?

我n the State of Michigan, death certificates are obtained from the county clerks office in the county where the individual expired. You may also be able to receive a copy of a death certificate by contacting the State of Michigan Bureau of Vital Statistics if the individual expired in Michigan.

How can I find out if I received a tetanus shot?

tetanus shots are usually given when there is an open wound. It will be noted in your record if you received a tetanus shot when in the hospital. You will need to sign an authorization to receive this information.

供您参考:your family physician may have this information in their files. Also, the Public Health Department tracks routine immunizations and will have a record of it if it was done as a routine immunization.

我am divorced. Can my ex-spouse get my medical records?

no, only if they have an authorization, signed by you or your legal representative, that specifies that your medical records may be released to that particular individual. Medical records will not be released without authorization except for continued patient care directly to a physician’s office or healthcare facility or in the event of a medical emergency.

我离婚了,对我们的孩子有身体监护。我以前的配偶可以得到他们的病历吗?

是的,non-custodial parents have an equal right to a child's medical information, with certain exceptions, as required by law. They can only be denied access if they have been stripped of all parental rights. We must have knowledge of the lack of parental rights to facilitate the denial.

How can I get the medical records of a deceased relative?

你nder the Michigan Medical Records Access Act, Public Act No. 47 of 2004, an heir or beneficiary of a deceased patient may be entitled to obtain copies of the deceased patient’s medical records from a health care provider.

请遵循HF-35“继承人的誓章或要求医疗记录的人寿保险受益人”的所有已故患者记录请求。

我f the requester is not an heir or beneficiary, please follow the steps below.

  1. the Personal Representative of the estate can only authorize records of deceased patients for release.
  2. the Personal Representative is appointed by the court to function in this capacity.
  3. the Personal Representative must present copies of the court appointment before records are released.
  4. these records cannot be released to the next of kin or to the person nominated as the Personal Representative nominated prior to death in a will, trust, power of attorney, or other document.

the Personal Representative of the Estate of the deceased individual can authorize the medical records of the deceased. The Personal Representative fills a role similar to that of the Executor and is the title now commonly used. The Personal Representative has to be appointed by the Probate Court and bring documentation proving the appointment before records will be released. Items such as Power of Attorney, Durable Power of Attorney, or designation as decision-maker in an Advance Directive are no longer valid after the death of the patient. Also, we cannot accept copies of Wills or Trust documents naming potential Personal Representatives, they must be formally appointed by the court before we can accept their authority.

供您参考:有一个文档,通常标题为“个人财产分配”,根据其指定的内容,可以接受记录。它必须由法官签署,并将医疗记录指定为要支付的财产。如果收到其中一个,请与操作经理联系。

此外,可以直接将死者的记录发送给人寿保险公司,以支付福利。

this area of law is open to much interpretation and differing opinions. We will be glad to review any supplied documentation with Sparrow Risk Management and/or legal counsel.

我是一名医生的病人,是麻雀诊所/诊所的一部分。那个医生不再在那里,诊所已关闭,我需要那些记录。我如何得到他们?

these records may have been moved to another practice or placed into storage. Please contact Sparrow Practice Management at 364-6200 for that information and assistance in obtaining copies of the records.

我was a patient of a physician who is retired/moved away/office closed and I need those records for further care. Where are they and how do I get them?

你sually, a physician that is retiring or leaving the area sells his/her practice to another physician. If there is a practice at the site of your former physician’s office, contact the new doctor to see if that is the case.

我f there is no practice at that location now, contact the Michigan State Medical Society. They may have information on the physician’s whereabouts and/or provide assistance regarding the location of office records.

如果医生位于麻雀办公室/诊所中,请联系Sparrow实践管理以获取更多信息。

供您参考:我f none of these provide any results, contact the Medical Staff Office. They may have some knowledge of the physician’s whereabouts. Another possibility might be to contact the clinical department in which that physician practiced for any information about his/her whereabouts.

我need a list of my treatment dates for my insurance company. Can I get them?

yes, you can get them but it is necessary that you submit a written request for the information. You can come to the department to pick up the list or have it mailed to you. The written request must list the time frame and include your signature.

供您参考:Getting a copy of your records will also supply all treatment dates.

我am calling from an insurance company and need to confirm the discharge date of a patient recently in the hospital. Can you verify the discharge date for me over the phone?

我f you can supply:

  • the admission date
  • the patient’s Social Security Number
  • the patient’s date of birth
  • Call back number (ask for a number of a switchboard or receptionist, an indirect number that will allow confirmation of location).

we will provide this information over the phone. We will not share any diagnosis information or any other details about the hospital stay.

供您参考:For more information than the discharge date a request has to be issued in writing.

我am a physician. I received a subpoena. Can I have a copy of the record?

因为医疗记录的财产Hospital, copies for subpoenas can only be produced when subpoenaed directly from the Health Information Management department. Any physician who receives a subpoena or request for deposition is welcome to come and review the record and may have copies of the documentation generated by him/her, but complete record copies are not supplied. We will check to see if the record has been subpoenaed from us, and if not, either Health Information Management staff or Risk Management staff will contact the party issuing the subpoena to clarify the issue. If the subpoena requests that someone appear with the record and testify as to the status of the record, that will be done by Health Information Management staff.

我am a medical student and need to review a record. How do I proceed?

medical Education will supply a request form authorizing the review of the record. Please call 24 hours to 48 hours in advance and bring the request form with you when you come to review the record. The record may not be removed from the department and copies may not be made.

我am a physician and am planning on doing a study involving chart review. How do I proceed?

一个ll studies need to be approved by the Institutional Review Board. Contact the Institutional Research Review Committee for the application packet. This will provide all of the information you need to complete the application process. HIM will also need to sign off on the application. This allows us an opportunity to determine the resources needed to supply records in the time frame needed. In general, we will need to know:

  • 需要的记录数
  • 在此期间进行审查的期限
  • 一个ge of records (some are located off-site which takes more time)
  • 我nformation sought (we can sometimes suggest another source for data, saving you from reviewing so many records).
  • 记录列表存在时的副本;我们还可以根据您提供的参数来生成列表来提供帮助。

please note that records pulled for studies may not be removed from the Department. All reviews must be done in HIM.

我am from a physician office and I need copies of reports for our files and/or for billing. How do I get them?

these requests will usually be met by reprinting the dictation from the transcription system. Extremely long lists will be done in turn but may take some time. We may ask you if there is a problem with the distribution of copies, as these should be routed automatically to your office. That will prevent the problem in the future. We need a list that includes:

  • Complete patient name
  • 历史#或帐户#
  • date of Service
  • report needed
我am from a home health/home care agency and need a copy of the order for home care/supplies for payment purposes. Can you send it to me?

we can send you a copy of the order but only of the order. We will not divulge any other patient information or record copies.

供您参考:you can also send a certification and/or ask for documentation from the physician. This will be necessary because if the patient was not in the hospital immediately prior to the order, no order will be in hospital records.

我am a HIM department employee and I keep getting calls from pharmacies requesting physician's DEA numbers. What do I do?

we should not under any circumstances release a physician's DEA number, even if you know how to access it. Only the physician should supply this number.

供您参考:这个在药店可以联系医生formation. They may also be able to get assistance from the Medical Staff office. If they cannot identify the physician, it may be necessary for them to contact the patient about this problem and obtain further information from them.

我是一名抄写员。医师在听写中说,向患者发送了命令的副本。我应该这样做吗?

no. Although it is possible to consider that statement as an "order" of sorts, it is not recommended that this be done. We have no confirmation that the patient has requested, is expecting, or desires this information. There is no method for tracking this release or to confirm that the patient receives it once sent. Additionally, it is the responsibility of the physician to provide results to patients with an accompanying explanation if needed. It is not the function of transcription to provide this service to physicians.

供您参考:patients can request and receive a copy of the report or the physician can supply one through the physician's office.